Project Control Analyst
Associate - $50,429 to $83,915 per year
Senior - $67,580 to $112,454 per year
Close Date: Open Until Filled
This is a Limited Term SANDAG position. Limited Term Employees receive many of the benefits of a regular SANDAG staff position but are at-will employees.
Details about SANDAG's Employment Application and Supplemental Questions required for this position can be found below.
Overview of the TransNet Program
TransNet is the half-cent sales tax for local transportation projects that was first approved by voters in 1988, and then extended in 2004 for another 40 years. Administered by SANDAG, the program has been instrumental in expanding the region’s transportation system, reducing traffic congestion, and bringing critical transportation programs to life. During the 60-year life of the program, tens of billions in TransNet and matching federal, state and local dollars will be distributed among highway, transit, and local road projects.
A key component of TransNet is public accountability. The TransNet Dashboard gives residents timely information on when projects will be delivered. This interactive tool is a key element of the comprehensive KeepSanDiegoMoving.com website — the region’s window to in-depth information on the TransNet Early Action Program. In addition, SANDAG issues an annual report to keep the public updated on the progress of TransNet funded projects.
Partnering with Caltrans, MTS, and NCTD, SANDAG is advancing several projects. The TransNet Project Office tracks and manages changes to cost, scope, schedule, and budget to ensure adherence to the TransNet Ordinance and approvals made by the Board of Directors. The Project Office coordinates and resolves program-wide issues with project partners at Caltrans and other agencies, reviews and assesses key assumptions in the TransNet Plan of Finance, makes recommendations regarding the implementation of additional phases of work or new projects, and assesses and recommends options due to challenges and opportunities to deliver capital and funding programs.
Project Control Analyst Role
In close collaboration with project managers and corridor directors, the Project Control Analyst will develop, monitor, and maintain schedules and budgets for capital transportation projects, and participate in technical financial and project management analyses related to the SANDAG capital improvement program.
This is a Limited-Term employment opportunity and is expected to be funded through June 2020. Limited-Term employees are considered to be “at-will” and receive many of the benefits of Regular employees.
This position is ideal for an experienced project manager or project scheduler with a strong interest in furthering their expertise in the administration of large-scale capital project delivery. We anticipate significant career development will occur while working on the types of duties and responsibilities described below and through mentoring and close collaboration with senior staff. Examples of primary responsibilities for this position may include:
- Provide technical guidance to project managers for the development of accurate capital budgets and schedules for various highway, transit, and bikeway projects that receive funding from multiple sources; support project managers with budget development and budget control activities.
- Review project schedules and analyze for thoroughness and reasonableness; conduct quality assurance; ensure schedules are in alignment with industry standards, are based on sound methodologies, and are in the best interest of SANDAG and its partner agencies.
- Coordinate the development of detailed project schedules using Work Breakdown Structure (WBS), resource planning, earned value techniques, and critical path analysis with project team members from SANDAG, Caltrans, transit agencies, and consultant staff; coordinate and integrate numerous project delivery schedules into an overall Master Program Schedule.
- Conduct project risk assessments and incorporate risk factors into budget and project schedule development; research and make recommendations for reducing or accounting for risk and other known or anticipated issues in project budgets and schedules.
- Develop, monitor, and maintain budgets for capital projects; review and analyze budgets for thoroughness and reasonableness; coordinate project budget amendments.
- Participate in the administration of funds from a variety of sources; administer claims and amendments; track allocations and obligations.
- Coordinate the TransNet Dashboard, a web-based dashboard which provides an online, interactive reporting tool for TransNet funded projects; prepare monthly updates to project schedules and ensure budget, expenditure, and estimate to complete (ETC) data accuracy in the TransNet Dashboard and various reports.
- Coordinate and implement a training curriculum for SANDAG Project Managers and project team members with a focus on the project development process and best practices for project management of capital projects.
- Develop new and efficient project control processes to communicate technical information, ensure accuracy and transparency with internal and external stakeholders.
- Analyze data and prepare comprehensive technical and project status reports that summarize findings, describe alternatives, and support recommendations; prepare and deliver presentations and recommendations to project teams, Executives, the Board of Directors, and various Policy Advisory Committees such as the Transportation Committee and Independent Taxpayer Oversight Committee (ITOC).
- Represent the TransNet Department to committees, community groups, and other organizations; develop and conduct workshops, training courses, and outreach efforts for project managers to teach principles, techniques, and strategies related to project management and scheduling.
- Supervise, mentor, train, and support career development opportunities for employees; oversee and coordinate projects; review and evaluate work products, methods, and procedures (Senior level only).
Experience and Qualifications
Numerous factors contribute to an individual’s ability to be successful in any given role. For this position, we are searching for a candidate with a strong technical background and an aptitude for analytical thinking and problem solving who is responsible, organized, and demonstrates initiative. Excellent communication skills, the ability to work collaboratively, and the use of sound judgment are important.
The minimum education, training, and experience qualifications include a bachelor’s degree with major course work in engineering, planning, project management, financial management, public administration, or a related field, and four years (Associate level) to five years (Senior level) of increasingly responsible, professional project control, project scheduling, project management, finance, or budgeting experience preferably supporting the delivery of capital projects, including some lead or supervisory experience (required for the Senior level). A Master's Degree or PMP certificate is desirable.
The following information describes the specific types of career experiences that are most relevant to this position.
- Demonstrated experience developing, monitoring, and maintaining numerous project budgets preferably for a comprehensive, regional capital improvement program; experience coordinating project control functions and activities and developing project budget control measures.
- Demonstrated experience monitoring, coordinating, and integrating project delivery schedules for numerous, concurrent large-scale capital projects into an overall Master Program Schedule.
- Demonstrated experience providing technical guidance to project team members and collaboratively preparing and maintaining detailed, critical-path based project schedules; knowledge of Work Breakdown Structure (WBS) particularly related to resource planning, milestones, and deliverables.
- Knowledge of the principles and practices of budget preparation and management and project control measures; demonstrated experience consulting and strategizing with project managers and providing technical guidance for the development of budgets for complex capital improvement projects.
- Experience monitoring and evaluating project progress; ability to prepare summary reports that communicate project status; ability to identify existing or potential schedule problems and ensure these are adequately communicated to project managers.
- Experience coordinating and processing project budget amendments; experience compiling and summarizing project budget and expenditure information and resolving project budget discrepancies.
- Knowledge of the principles and practices related to various phases of capital project development including planning, design, engineering, right-of-way, environmental review, and construction; familiarity with Caltrans standard construction and engineering specifications and project delivery methodologies is desirable.
- Knowledge of federal, state, and local sources of regional transportation funding; demonstrated understanding and ability to interpret laws, codes, and regulations pertaining to capital project funding, financial programming, budget development, and project control.
- Demonstrated knowledge of the roles and functions of various federal and state agencies such as FHWA, FTA, state Departments of Transportation, Transportation Commissions, and other similar entities.
- Demonstrated ability to conduct project risk assessments and incorporate risk factors into the budget and project schedule development process; experience researching and recommending actions to reduce or account for issues affecting project budgets and schedules.
- Outstanding written and oral presentation skills and the ability to communicate clearly and concisely to a variety of audiences including project teams and elected officials; experience preparing clear and concise administrative and management reports.
- Demonstrated ability to establish and maintain effective working relationships with those contacted in the course of work including member agencies, city and other government officials, and community groups; ability to gain cooperation and consensus through discussion and persuasion.
- Experience coordinating project teams, and supervising and evaluating the work of professional and technical employees; demonstrated ability to mentor and develop employees. (Senior level only)
- Demonstrated computer software proficiency using various programs from the Microsoft Office Suite, web-based research applications, and budget software; demonstrated experience using a variety of project scheduling software including Primavera, Clarity, MS Project, and other similar platforms, including legacy systems.
- The selected candidate can anticipate a driving record check upon hire, and approximately annually thereafter. The results of the check may determine whether the selected candidate will be permitted to drive for SANDAG business.
Salary and Benefits
SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families.
The Project Control Analyst will be filled at the Associate or Senior level, depending on the qualifications and experience of the selected candidate. The annual salary ranges are: Associate - $50,429 to $83,915 per year; Senior - $67,580 to $112,454 per year.
The benefits we offer include traditional health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. To support the need to rest and rejuvenate, employees are provided with a bank of paid time off in addition to paid holidays. And contributions to financial security are provided through a pension plan and deferred compensation program.
How to Apply
We encourage all interested candidates to apply for this position by completing a SANDAG Employment Application form. Resumes, cover letters, and work samples may be submitted in addition to the Employment Application but are not a substitute for this document.
Completed applications and related materials can be submitted via email, fax, regular mail, courier, or delivered by hand. See our Careers / How to Apply webpage for additional information.
This position is Open until Filled. The first review of applications for the Project Control Analyst position will be on Friday, March 24, 2017.
In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at (619) 699-1900, (619) 699-1904 (TTY), fax (619) 699-6905, or firstname.lastname@example.org.
To help us further evaluate the skills and experience of individuals interested in this position, applicants are asked to respond to the two Supplemental Questions below. The information can be up to 500 words per question and should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process.
1. Describe your experience monitoring and reporting on capital project costs and schedules.
2. Describe the approaches and techniques you use to partner with and provide technical guidance to project managers.
Candidate Selection and Notification
Following the first review date for applications, candidates will receive written confirmation that their application has been received. The hiring manager will begin reviewing and evaluating applications within a few days of the first review date. Based on this evaluation, the best qualified candidates will be invited to continue in the selection process. All candidates will receive written notification as to the final outcome of their application.
The SANDAG website contains a wealth of information about our various project and program areas. The Careers section of the site lists all of our current Job Openings as well as information on how to apply for positions and Frequently Asked Questions about our recruitment program.
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States.
SANDAG is an Equal Opportunity Employer
- Notice to Applicants - CFRA [PDF, 49 KB]
- Notice to Applicants - FMLA [PDF, 89 KB]
- SANDAG Employment Application [PDF, 836 KB]
Review the 'How to Apply' page for details on completing and submitting the Application Form electronically.
- SANDAG Job Announcement: Project Control Analyst [PDF, 526 KB]